QA Portfolio FAQs

Each year, each registrant of the CMRITO is required to complete the QA Portfolio, and complete and record at least 25 hours of continuing education and professional development activities. The QA year runs from January 1 to December 31. Registrants are required to retain a copy of the completed QA Portfolio for five years. Only on the request of the QA Committee, registrants are required to submit their completed QA Portfolio to the CMRITO for assessment by the QA Committee or an assessor appointed by the QA Committee.
The Quality Assurance Program does not require registrants to spend 25 hours in a classroom. The total of 25 hours includes time spent in formal and/or informal learning. For example, if it takes two hours to study a journal article related to one of your learning goals, then that two hours counts towards the total 25 hours.
Informal learning includes a variety of types of study or learning, but usually in a non-classroom setting. Informal learning does include (but is not limited to) such activities as reading professional journal articles or books, reviewing papers on the internet, and participating in employment-based staff development programs.
The purpose of the QA profile, self-assessment and the continuous education and professional development is to encourage and guide continuous learning as the chief way of ensuring that your professional knowledge, skills and judgment continue to grow as the demands of professional practice change. The QA profile and self-assessment is not a test; it is a guide to defining individual learning goals and objectives. In fact, the Quality Assurance Committee will expect all registrants to identify some area for growth. The Quality Assurance Committee feels that no matter how experienced a registrant may be, there is always room for enhancement or improvement.
The Quality Assurance Committee accepts a wide variety of learning activities as it is aware that registrants work in various work facilities. Some registrants work in large teaching hospitals, some in independent health facilities, while others work in remote northern facilities. These learning activities may include professional readings, seminars, webinars, conferences, courses, learning from other professionals (e.g. attendance at rounds, tutorials and staff meetings), training on new equipment, applications, procedures or software, writing and delivering presentations, courses or clinical teaching, research, writing a professional journal article or paper, and others. Registrants must record and explain what they learned and how this learning has helped them in their practice. Registrants may attach evidence of their learning, if available, to their Record of Continuing Education and Professional Development.
Yes. Subsection 5(2) of Ontario Regulation 375/12 made under the Medical Radiation and Imaging Technology Act, 2017: "A member shall keep a record of his or her self-assessments and participation in continuing education or professional development activities in the form and manner approved by the Committee and shall retain the record for the period of time specified by the Committee." The Quality Assurance Committee has approved the QA Portfolio (electronic portfolio - ePortfolio) as the form in which registrants must record their self-assessment and participation in continuing education or professional development activities.
In the Authorized Acts and Standards of Practice the term "prescribed forms of energy" relates to electromagnetism for magnetic resonance imaging and soundwaves for diagnostic ultrasound. X-radiation is covered under the HARP Act.
The Quality Assurance Committee requires each registrant to complete and record at least 6.25 hours of continuing education and professional development activities for each quarter year that they hold a certificate of registration with the CMRITO. As a result, registrants who are registered for a complete year must complete at least 25 hours of continuing education and professional development activities. For new registrants who registered mid-year, or registrants who have reinstated mid-year, the minimum required continuing education hours for that year are prorated as follows:
     Registration/reinstatement date      Number of hours to be completed by
     December 31 of that year
     January to March      25.00
     April to June      18.75
     July to September      12.50
     October to December        6.25

If you registered or reinstated with CMRITO mid-year, these partial hours will satisfy the record of continuing education and professional development requirement of the QA Program. For example, if you registered with CMRITO in July, you will only need to complete 12.5 hours of continuing education and professional development activities by December 31 to fulfil your QA Program requirements. 
In the Record of Continuing Education and Professional Development section, for each educational entry, all fields must be filled in such as Title, Presenter/Author, Hours, Date Started, Date Ended and the comment section explain what you have learned and how this learning has helped you in your practice. The comments in this field must be relevant to the topic and how it applies to your practice. As described in the material, the "Upload Evidence" section is optional.

Documenting the time spent on an educational activity in the Record of Continuing Education and Professional Development should be documented in decimal time. For example:

Time spent on activity in MinutesDecimal time
You should not use acronyms as they may refer to specific terms related to a specialty and it may not be easily recognized as to the meaning of those exact acronyms. Some acronyms may have more than one meaning.
If teaching is logged as part of the record, it should be explained what learnings you as a registrant acquired from this experience, not what the student or new employee has learned. Document only the hours that contributed to your learning and not the student's learning.